Call us anytime
Comprehensive legal, tax, and compliance services managed entirely online by our elite team of certified CAs and CSs.
ESI (Employee State Insurance) Registration is a mandatory social security and health insurance scheme governed by the Employee State Insurance Corporation (ESIC) under the ESI Act of 1948. This comprehensive scheme provides medical, cash, and other benefits to Indian workers and their dependents, ensuring financial protection during employment-related contingencies.
The scheme applies to establishments with 10 or more employees (20 in certain states) where employees earn up to ₹21,000 per month. It offers a wide range of benefits including medical care, sickness allowance, maternity benefits, disability compensation, and dependents' benefits, making it a crucial component of employee welfare in India.
ESI Registration is mandatory for establishments with 10+ employees (20+ in some states) where employees earn ≤ ₹21,000 monthly (₹25,000 for disabled persons). The scheme provides comprehensive social security coverage including medical benefits for employees and their dependents.
Threshold: 10 or more employees
Threshold: 20 or more employees
Complete medical care for employees and their families through ESIC-run hospitals and dispensaries, including outpatient and inpatient services.
70% of wages for up to 91 days/year during certified sickness. Extended benefits up to 2 years for specified diseases at 80% wages.
Full wages for 26 weeks (extendable by 1 month) for pregnancy. Coverage includes pre/post-delivery, miscarriage, medical termination, and adoption.
Temporary disablement: 90% wages until recovery. Permanent disablement: Monthly payment based on assessed loss of earning capacity.
90% of employee's wages provided monthly to dependents in case of employment-related death. Funeral expenses of ₹15,000 also covered.
Full wage compensation for sterilization procedures (7 days vasectomy, 14 days tubectomy). Retired medical benefits available for ₹120 annual premium.
Complete coverage for work-related accidents and occupational diseases, including treatment costs and compensation for disability.
Continuous medical benefits post-retirement, family pension for dependents, and comprehensive social security throughout employment period.
Access official ESIC website → Navigate to employer registration section → Begin online application process for new establishments.
Register as new employer → Provide basic details (name, email, mobile) → Verify through OTP → Generate login credentials.
Enter establishment name, address, contact details → Specify business type and nature → Provide incorporation/registration details.
Enter employee count and details → Add employee names, PAN, salary information → Upload employee list with required particulars.
Upload scanned copies of registration certificates, address proof, PAN cards, employee details, cancelled cheque, and other required documents.
Verify all entered information → Check document uploads → Submit application → Receive acknowledgment number for tracking.
ESIC reviews application and documents → May request additional information or clarifications → Verification typically takes 7-10 working days.
Upon approval → Receive 17-digit ESI Registration Number (also called Code Number) → Login credentials for ESIC portal.
Generate ESI Pehchan Cards for employees → Distribute to employees for accessing medical benefits → Activate employee accounts.
Start monthly ESI contributions → File regular returns → Maintain compliance with ESIC regulations and requirements.
Standard Processing: 7-10 working days after complete submission
Document Verification: Additional time if clarifications needed
Urgent Cases: Can be expedited with complete documentation
Employee Enrollment: Additional time for generating ESI cards
Due Date: 15th of following month
Form: ESI Return Form 5
Contents: Employee details, attendance, wages, contributions
Mode: Online submission through ESIC portal
Penalty: Interest for delayed payments and submissions
Contribution Rate: 4.75% employer + 1.75% employee (of gross wages)
Payment Due: 15th of following month
Calculation: Based on employees earning ≤ ₹21,000 monthly
Method: Online payment through ESIC portal
Maintain daily attendance records for all employees → Essential for compliance and internal records.
Detailed wage register showing salary components, deductions, and net payments to employees.
Maintain inspection book for recording official inspections and compliance verifications.
Record all workplace accidents and incidents for safety monitoring and compliance purposes.
Enroll new employees within 10 days of joining → Generate ESI Pehchan Card → Update monthly returns.
Process exit formalities for resigned employees → Update employee status → File necessary forms.
Update employee details (salary changes, promotions) → Correct errors in previous returns → Maintain accurate records.
of employee's gross wages
Wage Limit: Employees earning ≤ ₹21,000 monthly
Payment: Employer's responsibility
of employee's gross wages
Deduction: From monthly salary
Total Contribution: 6.5% of gross wages
Included in Gross Wages:
Excluded from Gross Wages:
Wage Limit: ₹25,000 monthly (instead of ₹21,000)
Contribution: Same rates apply
Benefits: Additional medical benefits available
Initial Period: First 3 years for certain industries
Concession: Reduced contribution rates may apply
Eligibility: Subject to ESIC approval
Calculation: Contribution based on actual working days
Reporting: Special provisions for seasonal employment
Benefits: Pro-rated benefit eligibility
Expert guidance in preparing and uploading all required documents accurately, ensuring compliance with ESIC requirements and avoiding application rejections.
Streamlined application submission with experienced handling reduces processing time and ensures quick registration approval from ESIC authorities.
Professional handling of communications with ESIC authorities, addressing queries promptly, and ensuring smooth verification and approval process.
Ongoing assistance with monthly contributions, return filings, and compliance management to avoid penalties and maintain regulatory compliance.
Assistance in enrolling new employees, generating ESI Pehchan Cards, and maintaining accurate employee records for seamless benefits administration.
Timely compliance management prevents late fees, penalties, and legal issues, saving significant costs and maintaining good standing with authorities.
Time Savings
First-Time Success Rate
Compliance Assurance
Professional assistance significantly reduces administrative burden, ensures complete regulatory compliance, and provides expert guidance throughout ESI registration and ongoing compliance management.
Connect with Compliance 360 and let our experts handle the legal hassle while you grow your business.
Lets ConnectWe're Here To Help You
Note: Employees must earn ≤ ₹21,000 per month (₹25,000 for disabled employees).
| Contributor | Percentage | Calculated on |
|---|---|---|
| Employee Contribution | 0.75% of wages | Gross monthly salary |
| Employer Contribution | 3.25% of wages | Gross monthly salary |
| Total Contribution | 4% of wages | Gross monthly salary |
*Employees earning ≤ ₹137 per day are exempt from contribution
| Aspect | ESI | PF |
|---|---|---|
| Full Form | Employee State Insurance | Provident Fund |
| Purpose | Health insurance & medical benefits | Retirement savings |
| Applicability | 10+ employees | 20+ employees |
| Employee Salary Limit | ≤ ₹21,000/month | No limit |
| Contribution Rate | 4% of wages | 24% of wages |
We help you understand when ESI registration is mandatory and whether your business and employees fall under ESI coverage.
Our experts prepare and verify all required documents to ensure smooth and error-free ESI registration.
From employer login creation to ESI code generation, we manage the entire process on the ESIC portal.
Simple and transparent pricing with no hidden costs, suitable for startups and growing businesses.
Our structured process ensures timely approval and fast allotment of your ESI registration number.
We assist with monthly contributions, half-yearly returns, and ongoing ESI compliance to avoid penalties.
Compliance360 - Copyright 2026. All rights reserved.
